Maintaining Your Personal Information
At HONORLOGIC we are committed to protecting your personal information and being transparent about what information we hold about you. Using personal information allows us to engage with you about our research and to provide you with relevant information about the work that we are doing.
The purpose of this policy is to give you a clear explanation of how we collect information from you via this website and how we use it. We use your information in accordance with all applicable laws concerning the protection of personal information, and we never sell your data to any third parties.
This policy explains:
- What information we collect about you
- How we may use that information
- In what situations we may be required to disclose your details to third parties
- Information about how we keep your personal information secure, for how long we maintain it and your rights to be able to access it
If you have any queries about this policy, please contact us.
Who We Are
HONORLOGIC is a European Research Council funded research project based at the University of Kent.
We look after your personal data by keeping it up-to-date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting it from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect it.
When sharing information with other parties, we’ll make sure that they have appropriate security measures in place and only process your personal data in accordance with our instructions and not for any other purpose.
We collect various types of information in a number of ways:
Information you give us
When you make enquiries via email, we’ll store personal information you give us where applicable.
Information about your interactions with us
When you visit our website, we collect information about how you interact with our content and pages. When we send you a mailing, we store a record of this, and in the case of emails containing a newsletter, we keep a record of which ones you have opened and which links you have clicked on.
Special category personal data
Data Protection law recognises that certain categories of personal information are more sensitive, such as health information, race, religious beliefs and political opinions. We do not collect this type of information about our users unless there is a clear reason for doing so.
Why We Use Your Data
Legitimate Research Interests
In certain situations, we collect and process your personal information for purposes that are in our legitimate research interests. However, we take care that the way we use your personal data ensures it does not override your personal interests. We describe below situations where we may use this basis for processing.
With Your Explicit Consent
For any situations where the two bases above are not appropriate, we will instead ask for your explicit consent before using your personal information in that specific situation.
We aim to communicate with you about the work that we do in ways that you find relevant, timely and respectful. To do this, we use data that we have stored about you, such as what events you have participated in in the past, as well as any preferences you may have told us about.
We use our legitimate research interest as the legal basis for electronic communications and we may send notifications from time to time in order to update you about project developments and events. In the case of email, if you wish to opt out of receiving such communications, please contact us.
Other Processing Activities
In addition to marketing communications, we also process personal information in the following ways that are within our legitimate research interests:
- We may analyse data we hold about you to ensure that the content and timing of communications that we send you are as relevant to you as possible.
- In order to improve our website, we may analyse information about how you use it and the content and pages with which you interact.
In all of the above cases, we will always keep your rights and interests at the forefront to ensure they are not overridden. You have the right to object to any of this processing at any time.
While we will never sell your personal data, there are certain circumstances under which we may disclose your personal information to third parties. These are as follows:
- To the subsidiaries described above when it is necessary for them to be able to provide you with services that you’ve requested.
- To our own service providers who process data on our behalf and on our instructions. In these cases, we require that these third parties comply strictly with our instructions and with data protection laws, for example around security of personal data.
- Where we are under a duty to disclose your personal information in order to comply with any legal obligation (for example to government bodies and external funders).
Cookies are small text files that are automatically placed onto your device by some websites that you visit. They are widely used to allow a website to function as well as to provide website operators with information on how the site is being used.
Maintaining your Personal Information
We store your personal information, which we will hold for you on our system. If there are aspects of your record that are inaccurate or that you would like to remove, please contact us.
Any objections you make to any processing of your data will be stored against your record on our system so that we can comply with your requests.
Security of Your Personal Information
We will put in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your personal information as secure as possible. We will ensure that any third parties we use for processing your personal information do the same.
Your Right to your Information
If you wish to subscribe to our marketing communications, we will use your name and email address to send communications to you. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You may elect to stop receiving our marketing emails by contacting us.
Access to information
You have the right to access information held about you.
Right to deletion, rectification and data export
We permit you to delete, rectify and export information you have provided to us, subject to the conditions of our legal obligations set out below.
We retain personal data for the duration of the project or where reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, maintain security, prevent fraud and abuse, resolve disputes, announce upcoming events you may be interested in, or fulfil your request to “unsubscribe” from further messages from us.
Should you choose to “unsubscribe” from further messages after an expression of interest, none of these obligations apply and we will delete personal data within 12 months.
Right to your own likeness
For both still and moving images, we will always ask for consent from you to publish them. Our consent forms are designed to give you total control of how we can use your personal images or videos, and we will always abide by your preferences. As with all consent-based items, you are always allowed to revoke your consent at any time by contacting us.
Contact Details and Further Information